Skip to main content

Toolkit

© Kchungtw | Dreamstime.comThis section provides the tools to assist South Australian Government agencies release open data.  The tools can be used or tailored by local councils and other publishers to suit their requirements.

Open Data Principles and Planning Framework

The Department of the Premier and Cabinet has released an Open Data Principles and Planning Framework to assist agencies to meet their commitments detailed in the Declaration of Open Data. The Framework will help agencies to implement open data principles and develop open data agency action plans. The Open Data Framework is available at the Office for Customer, ICT and Digital Transformation website.

Quick Steps to Release Data

  1. Complete the Open Data Process Worksheet (Word) which takes you through the steps needed to openly release data, such as approvals and classification.  The Open Data Process Guide (PDF) provides more information on how to work through these steps such as how to classify data.
  2. Prepare data for publishing eg format, metadata, and complete the Data.SA Publishing Content Summary (Word).
  3. Send the Data.SA Publishing Content Summary and data files to your Primary Administrator or nominated Publisher.
  4. Maintain your dataset, updating it in accordance with its update frequency.

The Complete Open Data Process

  • The Open Data Process Guide (PDF) is designed to help agencies new to open data to Identify, Classify, decide on an Approach to release the data, obtain the required Approval, Publish and Maintain the dataset.
  • Open Data ProcessThe Open Data Process Worksheet (Word) takes agencies through the decisions needed to release the data openly.

The additional guidance tools provide more information on various aspects of open data:

  • Data Classification and Marking Decision Diagram (PDF) - The Open Data Process requires you to Classify your data to determine if it is ready for public distribution.  Work through the diagram to determine the Security Classification of your data.
  • Open Data Guide to Security Classification (PDF) - A guide to assist determine whether a dataset can be released based on its Security Classification.
  • Privacy and Open Data Guideline (PDF) - This guideline aims to assist agencies to understand and address the risks to privacy when considering open data.  It includes information on mitigating the risks through de-identification.

For Publishers

Agencies and local councils can now publish their own datasets on Data.SA by nominating a Primary Administrator.  The Data.SA team will set up a Primary Administrator role for each organisation.  Once this role has been established, an organisation may choose to set up additional publishing accounts for others in their organisation.

  • Data.SA Publisher Access Form (Word) - To request the creation of a Primary Administrator, complete this form and send to Data.SA.  Agencies can also use this form to manage publisher requests within their own organisations.
  • Data.SA Publishing Content Summary (Word) - To publish data on Data.SA this form needs to be completed and given to the Primary Administrator or nominated publisher along with the data files and metadata.  The form contains the same fields that are on Data.SA to publish a dataset.
  • Data.SA Publishing User Guide (PDF) - This user guide provides step by step instructions on how to add, edit and maintain datasets, manage your organisation details, set up publishing roles and download site statistics.

Tips for publishing

  • Do not include dates/years in your dataset title.  Instead include dates in the dataset description and temporal coverage fields.  The resources (data files) can include date/years in their title.
    • Why?  When a dataset is created the system generates a unique URL.  This URL can be used as a quick link to access the data, it may be referenced by the public using your data and it also used in the website statistics.
      Amending the title of a dataset will mean the URL is incorrect and will break these linkages.  When a dataset is refreshed eg with a new year of data, the title quickly becomes out of date.
  • Avoid using acronyms or ambiguous terms in your dataset title.  The title should be understood by members of the public.  Describe any terms or words specific to your field in the description.
  • Provide the metadata which contains field definitions of your data.
  • Provide any other contextual or supporting information with your dataset such as images, reports, website addresses.

Site Usage Statistics

Visit https://data.sa.gov.au/site-usage for all the statistics on a dataset.© Alexstar | Dreamstime.com - Bar Graph Photo

  • View which datasets by organisation that have been downloaded and viewed by clicking on Publisher
    Select your agency from the drop down.
  • View the most popular datasets by clicking on Dataset
    Select the month and your agency from the drop down boxes (underneath the graph), and click Update.